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Airlines - Corporate Operations

 

Qatar Airways

Office Assistant-Kuala Lumpur



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04.Jul.2017
24.Aug.2017
Qatar Airways
Airlines - Corporate Operations
Malaysia | Kuala Lumpur
QR15171

Description:

Provides general administrative and secretarial support in day-today functions. Promotes high standards of corporate values through correspondence, telephone, and personal contact. Handles confidential and sensitive issues, which require a high degree of discretion and tact. Records / document control and maintenance for all correspondences related to the Manager’s office.
ACCOUNTABILITIES::

Operational

Perform administrative and secretarial support - coordinate activities, conduct research and ensures that requests are carried out.
Handle inquiries and/or refer to the appropriate personnel/department.
Review and answer mail and inquiries and determine if Executive action is required.
Provide necessary telephone backup coverage, schedule appointments, meetings and travel itineraries, and coordinate related arrangements (coordinate meetings, travel, hotel bookings).
Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the area.
Take and transcribe dictation. Draft letters and internal memos. Process, handle, and maintain all types of confidential information.
Check all incoming documents and ensure completeness/accuracy of information provided to fast track approvals, (Invoices/Statements).
Anticipate and prepare meeting materials, charts.
Compose routine and non-routine correspondence, memoranda, reports which are generally confidential in nature.
Maintain confidential filing system, categorise and maintain manuals, sensitive correspondence, and other source material.
Coordinate prompt purchasing of office supplies and stationeries. Ensure proper maintenance of all office equipment.
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:

Experience:

To be successful in this role you will need a High School qualification or equivalent with a certificate in computer applications – MS Office (Word, Excel Power Point and Access). You will have a minimum of 2 years work experience in an administrative role.

You must have excellent communication, organizational and written skills with strong follow-up and organization skills. Also, you must possess a professional manner as interaction with internal and external high-level positions is necessary. You will also have advanced written and spoken communication in English.
Note: you will be required to attach the following:
1. Resume / CV
2. Copy of Highest Educational Certificate
3. Copy of Passport

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