Airlines - Corporate Operations

Description:

(A) Provide secretarial support to Vice President of Division

Ensure efficient management of calendars and schedules, and liaise with external parties
Follow-up on administrative duties for VP and the department
Ensure that logistics for meetings/appointments are well planned
Compile and prepare departmental meeting minutes



(B) Manage the department's budgetary/finance work



Ensure that monthly expenditure and accruals are prepared by the end of the month
Track all invoices and handle all discrepancies/queries on invoices based on assigned accounts, and liaise with project leads for follow-up
Check and ensure that all internal/external reports are reconciled by the end of the month
Maintain and monitor budget commitments and recharges from overseas stations and flag out issues (if any) promptly
Perform account reconciliation and tracking of expenditure against approved amounts for both the Marketing Comms and Market Development section
Review variance of current expenditure against budget, and highlight significant gaps/variances
Track/reconcile third party invoices against budgets, and ensure accurate documentation/verification of payments.



(C) Advertising and Media support



Maintain MCD's inventory for media insertions in proprietary channels and adhoc media placement for in-house media channels
Compile and collate materials for Star Alliance audit based on the schedule published
Coordinate production of collaterals as assigned
Monitor renewal of contracts and liaise with lead AO/design team for renewal
Liaise with relevant departments, overseas stations and agencies for input/update
Check/proofread contents prior to printing
Monitor production process to ensure correct packing and timely delivery
Arrange distribution to offices
Process invoices from suppliers and facilitate payment



(D) Provide administrative support to department



Handle requests, issuance of electronic-tickets
Ensure that invoices are processed promptly
Department Local IT Coordinator (LIC) and SAP coordinator
To assist with general administrative matters
Oversee trademark protection and domain protection administration
To provide support to Section Supervisor/Senior staff to complete any other duties as assigned



(E) Provide support for event logistics as assigned, which includes but not limited to:



Manage the production, delivery and organisation of event collaterals
Coordinate event logistics according to event tracker sheet and provide status updates when required
Participate in planning meetings with organisers and vendors and follow up on the requirements
Provide post-mortem report on event logistics after the conclusion of the event

Requirements:

Required Skills

Must be a team player, possess good communication and interpersonal skills, be able to work under instruction or independently, as the situation may entail.

Be comfortable in using software and systems to assist in daily job operations.

Please complete a copy of our application form and submit it together with your online application via our recruitment system.



We thank all applicants for their interest and regret that only shortlisted candidates will be notified.




Job Location
Singapore, , Singapore
Position Type
Full-Time/Regular

Apply